Meetings & Catering:
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Your Event Starts Here

Whether planning a small executive retreat or an extravagant affair, we can accommodate meetings in an intimate or grandiose scale.

Conference Services

Our professional Conference Service Managers are ready to assist you with every detail, including on-site audio/visual, equipment rentals and meeting production. The Hotel Viking’s award-winning commitment to excellence and culinary expertise make it the perfect choice for corporate events, small board meetings, sales conferences, full conventions and incentive retreats.

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Unbeatable group rates

The Gilded Age Meeting Experience
Steeped in historic elegance, the Hotel Viking has been serving the needs of meeting planners and their guests for over 85 years. Located in the beautiful historic hill neighborhood, the hotel offers the tradition of yesterday with the amenities of today.

The Gilded Age Meeting promotion offers:

  • Complimentary welcome reception with beer/wine and snacks
  • Coffee break upgrade to Afternoon Tea including homemade scones with lemon curd, tea sandwiches and other treats
  • Complimentary General Session room will be provided complete with complimentary wireless internet
  • Two guests will be upgraded to Mansion Suites, modeled after the famous mansion museums of Newport.

Groups must be a minimum of 15 rooms per night, booked by May 31, 2014 and consumed by August 31, 2014. STASH members may receive meeting planner points.

Small Meeting Options

Smaller conference rooms Ideal for exclusive meetings:

Business Center

Swank Audio Visuals is pleased to provide you with a state-of-the-art automated business center, located on the conference level of this hotel. Our business center is available 24 hours a day, and all you need is a credit card. * This means that you have the ability to access the internet, send faxes, print documents, or make color copies at any time, day or night. The audio visual staff is available to assist you with the use of the business center during the business day.  On evenings and weekends, you can get assistance by our friendly guest services team.

Our hotel boasts the city's most elegant conference facilities, with a total of 14,400 square feet of flexible space. Rely on our meeting expertise to turn your next Rhode Island convention or corporate event into a memorable one. Whether yours is a large or intimate gathering, you’ll receive a level of personalized service unmatched in the area—all to make your Newport events, conventions, or business meeting a resounding success.

Audio Visual

The Hotel Viking has selected Swank Audio Visuals, Inc. as its official source of audio visual equipment rental and professional technical services for guests and groups using our Newport hotel meeting facilities. As the preferred audio visual company of the Hotel Viking, Swank Audio Visuals is capable of handling small scale meetings to large theatrical productions.

Swank Audio Visuals maintains an office and facility in the hotel, equipment and staff, should you need assistance. Because Swank Audio Visuals’ on-site staff functions as a department of the Hotel Viking, they are very familiar with the unique aspects of the meeting facilities in Newport, Rhode Island and especially the Hotel Viking.

Their staff knows the best equipment and arrangements for each room, and we will work with you to plan and execute a successful event.  For more information please contact Swank Audio Visuals at 401-848-4876, or fax 401-848-4894, or email  You can also visit the web site at

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Menus & Brochures

Take a peak at what’s on our menu for you.

Fun For Your Group

Your guests will have the opportunity to take advantage of all the hotel amenities including award winning SpaTerre, where they can relax and rejuvenate after a day of meetings. One Bellevue Restaurant offers fresh, local, sustainable seafood, meats and locally grown produce. The Fitness Center features state of the art equipment plus free weights. Or, take a swim in the indoor pool before dinner or a night exploring downtown Newport.